(1) Strategic planning and regular monitoring
a) Old Town Revitalization Strategy – The inclusion of Vilnius in the UNESCO World Heritage list in 1994 highlighted the need for a strategy protecting the site[i] and so a team of Lithuanian, Danish, and Scottish consultants was commissioned to develop a strategy for the Old Town. The team held extensive consultations with local and international stakeholders, looked at case studies of urban regeneration in historic cities[ii], and assessed issues such as: the property ownership regime in Vilnius, laws and administrative procedures for protecting architectural heritage, the management of local monuments and historic buildings, existing investment practices, and attitudes towards the current state of the area, its future development and the concerns of people living and working in the Old Town. The Strategy then proposed revitalization by combining preservation efforts with development concerns, recommending that the city attract investment by matching public funds with private contributions, engaging local residents and entrepreneurs in the plans for renewal, and encouraging a mix of uses for the structures within the historic core. The Strategy also made recommendations for funding mechanisms that could support the Program[iii] and called for the creation of a body that would coordinate with the partners and implement plans.
b) Annual Action Plans – Every year, OTRA drafts an Action Plan which it submits to the Supervision Council and the City Board for approval. The plan is guided by the broad principles stated in the Revitalization Strategy and is influenced by the current state of the urban landscape (which derives from OTRA’s documentation of restoration projects and area improvement schemes in the Old Town as well as approved applications for PPP renovation projects) and annual impact assessments of the Program (which OTRA prepares by culling feedback from the public sector and special-interest groups).
c) Other planning documents and related activities – The visual integrity of the urban fabric is maintained by activities that are not directly part of the Old Town Renewal Program. Because of development pressures, in 2002 the City Board created a model of the city of Vilnius using three-dimensional geographic information system modeling technology (3D GIS). The 3D model allows the Council to analyze spatial relationships between existing structures and proposed constructions. Building designs are grafted onto the model and presented to the Architecture and Urban Planning Council of Experts and the City Council for approval before permits can be issued. In 2006, the municipality and the state designated two zones within the city where investors could construct buildings taller than 35 meters in height. These restrictions were incorporated into the Vilnius City Master Plan the following year.
The Baltic Inter-SAVE project which ran from 2000 to 2001 was an initiative recommended by the Revitalization Strategy. Instead of OTRA, the Lithuanian Ministry of Environment and Energy was made responsible and the project was managed by Byfornyelse Danmark and funded by the Ministry, and the Danish Environmental Protection Agency, and the Danish Co-operation for Environment in Eastern Europe. The aim of the Inter-SAVE project (International Survey of Architectural Values in the Environment) was to create a database of condition reports for heritage houses by assessing their architectural, cultural, environmental and authenticity value. The project was completed but never included in the records maintained by OTRA’s Old Town Information Center.
(2) Creating an environment that encourages protection of heritage architecture through:
(a) A coordinating body – OTRA was established to liaise between the public and private sectors and to help implement the Revitalization Strategy. It is a private, non-profit organization separate from the state and municipality, yet dependent on public funds for its operation. The agency is accountable to a Supervision Council chaired jointly by the City Mayor and the Minister of Culture, and comprised of 15-20 representatives from the state, the municipality, local businesses and community groups. OTRA’s main tasks are: to build consensus, attract investments sympathetic to the cause of conservation, and act as a storehouse for information about the Renewal Program and restoration in general.
To amass community support for the regeneration, OTRA holds public meetings discussing with residents the financing opportunities available to homeowners’ associations and advising residents how to minimize crime, increase safety and contribute to infrastructure improvements within the Old Town. In addition, OTRA brings together and offers consultancy services to property owners and potential investors, runs activities for the youth (e.g., museum excursions, summer training camps, craft demonstrations), prepares seminars giving technical advice to homeowners and contractors, publishes brochures and other informational material, and maintains a website. OTRA also facilitates renovation work in the Old Town by accepting applications for PPP repairs/improvements, checking that the necessary accompanying documents are in order, informing applicants of the decision of the Working Group and the Vilnius City Board which, if favorable, means that the applicant’s property will be included in the Action Plan for the coming year.
(b) Streamlined legal and administrative requirements – The Revitalization Strategy recommended simplifying the approval process for conservation-related works that, by law, required multiple applications be filed with separate offices in the municipal government. Investors working with historic buildings in the 1990s often resorted to extra-legal measures to circumvent the process. Furthermore, overlapping responsibilities between the state and municipality gave rise to uncertainty over which had final authority over historic structures in the Old Town, offering little incentive for developers to invest in repairing and reusing historic buildings.
Research undertaken by the team that prepared the Revitalization Strategy, seminars, information dissemination campaigns and OTRA’s work of facilitating between developers, property owners and relevant government agencies made it clear that policies needed to be revisited and revised to remove these barriers. The legal framework improved slightly when, starting in 2001, only the municipality was authorized to issue building permits for the Old Town. However, despite the fact that new laws and bylaws have been produced after 1994, much work still needs to be done to consolidate the policies concerning heritage protection.
(3) Encouraging partnerships
a) Between the public and private sector – The Revitalization Strategy envisaged stimulating private sector investment in the Old Town through public-private partnerships (PPP). But investment was unappealing to developers and private individuals because of the dilapidated state of historic houses and public spaces in the early to mid 90s, poor living conditions in the inner city, the prevailing negative perception of the area, the disincentives presented by ambiguous legal policies, and lack of trust in the recently decentralized government among investors and residents alike. To get the program started, revitalization required initial pump-priming from government funds. Vilnius received this in 1998 when the national government spent approximately US$ 5.6 mil to repaint facades, repair pavements, and restore street lighting to their traditional, historic designs. This show of commitment boosted investors’ confidence and spurred private investment in the area. Developers poured money into adaptive reuse of larger heritage buildings and ground-floor conversions for commercial use, while residents participated in the Program by refurbishing their own properties. Thereafter, government spending mainly targeted rehabilitating public space: building exteriors, roofs visible from the public thoroughfare, streets, public squares, parks and courtyards, streetlights, and sewage. Only a portion of the public spend has been applied to financing the renovation of private properties through the PPP scheme.
Under PPP, homeowners’ associations are eligible to apply for grant aid for repairs to roofs, facades, yards and balconies in private homes on the condition that applicants finance the remainder of the costs. Public funds allocated to the Renewal Program can reimburse homeowners for as much as 50% of the amount spent to upgrade street-facing building exteriors, building surrounds, and roofs; and up to 40% for the cost of repairs to yards and landscaping. Criteria considered for the grant include: the significance of the property, the extent of repair required, its current function, who owns the property, the capacity of the applicant to bear costs not covered by the grant and to see the repairs through to completion as well as their commitment to maintaining the property and safeguarding its heritage value after restoration.
b) With international agencies – From the initial planning stages of the Revitalization Strategy until the present round of subprograms and projects, the Renewal Program has always promoted working with other organizations. The Program has received financial support and technical advice from international organizations such as UNESCO-WHC, ICCROM, UNDP, World Bank, as well as the governments of Denmark, Norway, and Sweden (through SIDA - Swedish International Cooperation Agency) and from urban planners from other countries (e.g., Consortium Byfornyelse Danmark and the Edinburgh Old Town Renewal Trust). OTRA itself has participated in projects funded by EU Structural Funds and the EU Research Framework, sharing Vilnius’ experience of the Renewal Program with other countries and learning from lessons learned by cities undergoing their own regeneration.
[i] The Strategy was commissioned by the Lithuanian Prime Minister and the Mayor of Vilnius. The initiative received support from UNESCO, the World Bank, Edinburgh Old Town Renewal Trust, and the Danish and Norwegian governments, which later influenced the composition of the team that prepared the written document. [ii] The urban renewal models studied offered guidance as to the type of organizations/agencies and financing schemes that would work in Vilnius. The team looked at state-organized and -funded agencies, partnerships between municipal governments and private developers, and agencies bridging local communities with the public sector or private developers: Tyne and Wear Development Corporation in England (TWDC); Edinburgh Development and Investment (EDI), Edinburgh Old Town Renewal Trust (EOTRT), the National Trust for Scotland’s Revolving Fund and ASSIST Architects Glasgow in Scotland; Temple Bar Properties (TBP) in Ireland; The Urban Renewal Company (BD) in Denmark; Société Immobiliere du Patrimoine Architectural de Montréal (SIMPA) in Canada; and Pittsburgh History and Landmarks Foundation (PHLF) in the US. The Kazimierz project in Poland and the Bucharest Old Town renewal in Romania were also studied for the parallels that could be drawn between their context and that of Lithuania.
[iii]. A study conducted in 1994 projected that it would cost the government US$ 525 million to restore buildings in the Old Town to an acceptable standard (computed at a rate of US$ 630 per square meter of floor space). But by 1995, public investments had reached only a total of US$ 4.5 million with a very slight, incremental shift made within the one-year period. The team determined that for the Program to succeed, alternative sources of funding would be needed.